HR Assistant

  • Location
    Horseheads, New York
  • Job type
    Contract/Temp to Hire
  • Salary
    $ 15 - $ 18 / Hour
  • Category
    Education, Human Resources, Training - Payroll / Benefits

Basic Function: Responsible for the administrative support of day-to-day clerical Human Resources operations and duties of front desk reception.


Essential Duties & Responsibilities:

Performs customer service functions by greeting & answering employee / applicant requests and questions via phone calls and department visits.

Conducts new hire enrollment for new employees which may include explanation of benefits and providing job offer to candidate upon appropriate approval.  

Responsible for maintenance and confidentiality of personnel files / personnel issues.  

Facilitates appropriate documentation including; personnel requisition, background check, internal / external posting, reference verifications, state mandated requirements, approved offers, new hire paperwork, and other documentation related to the recruitment process for employment & volunteer candidates.  

Serves as Authorized Person for the purposes of Department of Health (DOH) website user; notification to DOH of hire, termination, and other documentation as requested.  

Verifies I-9 documentation and submits appropriate reporting to state & federal government.  

Ensures organization's personnel records up-to-date with information such as address changes, changes in job titles, benefits, and salaries.  Updates HR spreadsheet / system with employee change requests and processes paperwork.  

Assists with recruitment and interview process.  

Forwards employee/manager related issues to the Director of Human Resources.  

Makes photocopies, faxes documents and performs other clerical functions including maintenance / upkeep for personnel files.  

Process daily mail and inter company mail, sorting mail and delivery of faxes.

Maintains insurance enrollment data and reconciles spreadsheet to bills monthly.  

Serves as payroll backup. *Must have experience with ADP*


Basic Duties & Responsibilities:  Greeting and directing of visitors.  Daily re-stocking of copy room (toner, paper) and placing orders with purchasing.  Assists with various research projects and/or special projects.  Assists in and prepares correspondence.  Schedules employees / managers for new hire orientation.  Processes employment applications and maintains appropriate computer documentation.  Attends & documents minutes at meetings such as activity & safety committees.  Performs all other duties as assigned.


Education Required:  Associates Degree in Business or related field preferred or a High School Diploma / G.E.D required.  Knowledge of business office operations, filing, word processing, and various administrative / clerical operations.


Experience Required:  General Accounting & Payroll experience (i.e. ADP) .  1-3 years Human Resources experience preferred.  Ability to communicate effectively both orally and in writing with employees and the general public, to maintain confidentiality in daily operations, and to conduct daily duties in a professional manner.


Equipment Used:  Computer (Microsoft Office products), Excel spreadsheet applications, photocopier, fax machine, and general office equipment.


Physical Demands:  Some light lifting required (<15 lbs, throughout the day)  Physical demands include walking, hearing, seeing, talking, standing, turning, sitting, handling, concentration, and maintenance of an appropriate working speed.  The ability to concentrate on more than one job at a time and the flexibility to handle multiple tasks and prioritize as needed are essential.


Personal Protective Equipment & Uniform Requirements:  Business-casual/professional attire.


Additional Qualifications:  Human Resources Assistant must be tactful, diplomatic and possess the ability to communicate with individuals at all levels of an organization.  Task-centeredness, punctuality, and a pleasant demeanor are beneficial to successful performance in this position.

  • Apply with Adecco

Reference number US_EN_99_027837_11915105