HR Records Clerk

ESSENTIAL FUNCTIONS:

 

Records

  • Create, update and maintain active and inactive Personnel, Confidential and Medical files for all Corporate Associates, Field Administration and Loss Prevention Exempt Associates.
  • Review new hire paperwork, including Employment Eligibility Verification forms (I-9), for completeness, accuracy and timeliness.  Follow-up on pending paperwork, as well as conduct periodic audits to ensure all designated new hire files are being received.
  • Handle periodic removal and transport of files to/from Iron Mountain, according to company policy and legal requirements.
  • Pick up and distribute mail to individuals in the Compensation/HRIS dept.
  • Ensure that files are appropriately checked out and returned by Dublin HR and Legal.
  • Process all Employment Verifications (VOE).  Assist with any questions as it relates to the WorkNumber & UI Claims
  • Assist the Zone Admins with navigation & process with the IM DRCI system.

Data Entry

  • Update and maintain pending filing system, subpoenaed record files in various logs.
  • Assist with any special projects

Subpoenas

  • Interpret and process subpoenas as per our Legal dept. guidelines.
  • Document & log all subpoenas as you process them.
  • Log and submit to Accounting Dept. any payments received for processing the subpoenas.
  • Assist Legal Dept. with any subpoenas request or inquiries.

Special Projects

  • Other projects as assigned.

 

                                                                                                                                                                 

 

COMPETENCIES:

 

  • Adaptability
  • Planning & Organizing
  • Communication
  • Accuracy/Detail Orientation
  • Customer Service
  • Collaboration

 

 

 

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

 

  • 0-2 Year(s) experience of related work
  • Ability to set priorities with strong organizational & follow-up skills; Well-organized & detail-oriented
  • Preferred: basic knowledge of PeopleSoft
  • Preferred: basic knowledge of Microsoft Office: Excel, Word & Outlook
  • Strong verbal & written communication skills
  • High degree of integrity
  • Must be able to maintain a high level of confidentiality and have excellent interpersonal skills
  • Ability to work with minimum supervision

 

 

PHYSICAL REQUIREMENTS/ADA:

 

Job requires ability to work in an office environment, primarily on a computer.

Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.

Consistent timeliness and regular attendance.

Vision requirements: Ability to see information in print and/or electronically.

 

SUPERVISORY RESPONSIBILITIES:

 

None

  • Apply with Adecco

Reference number US_EN_99_025101_385524