Import/ Export Coordinator

New
  • Location
    Pharr, Texas
  • Job type
    Contract/Temp to Hire
  • Salary
    $ 13 - $ 15 / Hour
  • Category
    Office, Clerical & Administrative - Clerical

SUMMARY:

To process and handle air and ocean import shipments for our customers, ensuring the highest quality standards and providing service solutions meeting or exceeding our customer?s requirements. Will also oversee the CHB process and ensure compliance with U.S. and foreign government laws and regulations, as well as JAS Forwarding operating procedures. This position is responsible for the completion of all CHB transactions and OGA in a timely manner.

ESSENTIAL FUNCTIONS:

? Receive and track customer bookings/orders. Send shipping instructions overseas according to customer instructions or established SOP?s.
? Notify customer of arrival and charges. This must apply to any delay notices and Customs/Exam holds. Applicable charges for any holds must also be advised to the necessary party concerned immediately after we receive our notification.
? Follow the guidelines specified by the company?s business process team.
? Process Customs Entries, i.e. classify invoice, file RLF entries, enter electronic invoices.
? Own the process for FDA related entries.
? Review and prepare documentation with accuracy on every detail and aspect, not limited to but including Customs classification, I.T. number, commercial invoices, details, etc.
? Transmit information to ABI, verify results and make corrections if necessary, monitoring the release of customs and also any OGA as may apply (USDA, FCC, DOT? etc.).
? Check Customs release details and ensure any discrepancies are handled properly.
? Transmit payment of Customs duties as needed.
? Manage exceptions with involved parties and customer.
? Ensure that file contains all necessary document copies in proper sequence.
? Coordination of entry and break bulk shipments.
? Work with Sales on account implementation, ensuring a smooth transition from Sales to Operations.
? Answer all customer requests in accordance with our company standards and guidelines.
? Monitor closely any shipments moving on an I.T. and provide release, payment and delivery instructions within the allotted free time.
? Collect any COD monies owed before arranging delivery to the customer.
? Handle and manage all customer contact at file level regarding exceptions.
? Ensure highest level of data quality by processing the shipment accurately.
? Provide accurate job costing forecast ? Ensure all payables, receivables and accruals are
set and properly managed per company rules and guidelines.
? Work with vendors and overseas offices to dispute any incorrect payables at the earliest opportunity to maintain accurate accounting.
? Bill/Invoice each file to the respective customers paying close attention to payment terms for the responsible party.
? Assure that Original Bill of Lading requirements are met in a timely manner.
? Dispatch freight for delivery, maintaining communication with trucker throughout delivery.
? Confirm POD for each shipment and updating our system with POD information.
? Update Track and Trace proprietary applications.
? Assist Sales, Department Manager and Colleagues in compiling quotes by providing rates, tariffs, etc.
? Assure that file contains all necessary documents as set by company standards and filed promptly in appropriate location.
? Other duties as requested.

SUPERVISORY RESPONSIBILITIES:

? The incumbent will not directly and/or indirectly supervise employees

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

? Excellent organizational skills.
? Excellent written and verbal skills.
? Strong computer skills including Microsoft Office Suite.
? Detail oriented, able to multitask and meet deadlines.
? Knowledge of all customs laws, practices and procedures.
? Good working knowledge of FDA & OGA transactions.
? Self-motivated, able to work on a team and independently.
? Able to perform the essential duties of this position without posing a ?direct threat? to the health or safety of self or others.
? Able to interact positively and effectively with co-workers, subordinates and supervisors.

EDUCATION AND EXPERIENCE:

? High School diploma.
? 3-5 years experience in imports or combination of education and expertise.
? Experience and knowledge regarding import entry procedures, compliance, rules and regulations is a plus.
? FDA Experience is required.
? Knowledge of ISF & ISF procedures is preferred.
? Knowledge of POA & FPOA entry processes is preferred.
? Good working knowledge of FDA & OGA transactions.
? Knowledge of requirements related to Lacey Act & PPQ form 505 is preferred.
? Knowledge of TIB / CARNETS is preferred.

LANGUAGE SKILLS:

? Able to comprehend simple instructions and short correspondence.
? Able to comprehend moderate instructions and short correspondence.
? Able to read, analyze, and interpret moderate to complex business correspondence

MATHEMATICAL SKILLS:

? Able to add and subtract two digit numbers, multiply and divide with 10?s and 100?s.
? Able to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions and decimals.
? Able to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

? Able to apply common sense understanding to carry out written and verbal instructions.
? Able to deal with problems involving several concrete variables in standard situations.

SUMMARY:

To process and handle air and ocean import shipments for our customers, ensuring the highest quality standards and providing service solutions meeting or exceeding our customer?s requirements. Will also oversee the CHB process and ensure compliance with U.S. and foreign government laws and regulations, as well as JAS Forwarding operating procedures. This position is responsible for the completion of all CHB transactions and OGA in a timely manner.

ESSENTIAL FUNCTIONS:

? Receive and track customer bookings/orders. Send shipping instructions overseas according to customer instructions or established SOP?s.
? Notify customer of arrival and charges. This must apply to any delay notices and Customs/Exam holds. Applicable charges for any holds must also be advised to the necessary party concerned immediately after we receive our notification.
? Follow the guidelines specified by the company?s business process team.
? Process Customs Entries, i.e. classify invoice, file RLF entries, enter electronic invoices.
? Own the process for FDA related entries.
? Review and prepare documentation with accuracy on every detail and aspect, not limited to but including Customs classification, I.T. number, commercial invoices, details, etc.
? Transmit information to ABI, verify results and make corrections if necessary, monitoring the release of customs and also any OGA as may apply (USDA, FCC, DOT? etc.).
? Check Customs release details and ensure any discrepancies are handled properly.
? Transmit payment of Customs duties as needed.
? Manage exceptions with involved parties and customer.
? Ensure that file contains all necessary document copies in proper sequence.
? Coordination of entry and break bulk shipments.
? Work with Sales on account implementation, ensuring a smooth transition from Sales to Operations.
? Answer all customer requests in accordance with our company standards and guidelines.
? Monitor closely any shipments moving on an I.T. and provide release, payment and delivery instructions within the allotted free time.
? Collect any COD monies owed before arranging delivery to the customer.
? Handle and manage all customer contact at file level regarding exceptions.
? Ensure highest level of data quality by processing the shipment accurately.
? Provide accurate job costing forecast ? Ensure all payables, receivables and accruals are
set and properly managed per company rules and guidelines.
? Work with vendors and overseas offices to dispute any incorrect payables at the earliest opportunity to maintain accurate accounting.
? Bill/Invoice each file to the respective customers paying close attention to payment terms for the responsible party.
? Assure that Original Bill of Lading requirements are met in a timely manner.
? Dispatch freight for delivery, maintaining communication with trucker throughout delivery.
? Confirm POD for each shipment and updating our system with POD information.
? Update Track and Trace proprietary applications.
? Assist Sales, Department Manager and Colleagues in compiling quotes by providing rates, tariffs, etc.
? Assure that file contains all necessary documents as set by company standards and filed promptly in appropriate location.
? Other duties as requested.

SUPERVISORY RESPONSIBILITIES:

? The incumbent will not directly and/or indirectly supervise employees

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

? Excellent organizational skills.
? Excellent written and verbal skills.
? Strong computer skills including Microsoft Office Suite.
? Detail oriented, able to multitask and meet deadlines.
? Knowledge of all customs laws, practices and procedures.
? Good working knowledge of FDA & OGA transactions.
? Self-motivated, able to work on a team and independently.
? Able to perform the essential duties of this position without posing a ?direct threat? to the health or safety of self or others.
? Able to interact positively and effectively with co-workers, subordinates and supervisors.

EDUCATION AND EXPERIENCE:

? High School diploma.
? 3-5 years experience in imports or combination of education and expertise.
? Experience and knowledge regarding import entry procedures, compliance, rules and regulations is a plus.
? FDA Experience is required.
? Knowledge of ISF & ISF procedures is preferred.
? Knowledge of POA & FPOA entry processes is preferred.
? Good working knowledge of FDA & OGA transactions.
? Knowledge of requirements related to Lacey Act & PPQ form 505 is preferred.
? Knowledge of TIB / CARNETS is preferred.

LANGUAGE SKILLS:

? Able to comprehend simple instructions and short correspondence.
? Able to comprehend moderate instructions and short correspondence.
? Able to read, analyze, and interpret moderate to complex business correspondence

MATHEMATICAL SKILLS:

? Able to add and subtract two digit numbers, multiply and divide with 10?s and 100?s.
? Able to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions and decimals.
? Able to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

? Able to apply common sense understanding to carry out written and verbal instructions.
? Able to deal with problems involving several concrete variables in standard situations.

  • Apply with Adecco

Reference number US_EN_1_025395_11807703