Legal/Law Office Receptionist

New
  • Location
    Irvine, California
  • Job type
    Contract/Temporary
  • Category
    Office, Clerical & Administrative - Legal Assistant

Adecco is currently assisting a local client in their search to fill a Legal/Law Office Receptionist role in Irvine, CA! Apply now if you meet the qualifications listed below!

Chat with me about this job at https://flashrecruit.com/user/KristinKaiser



Qualifications:
High school diploma required.
Two years of related business experience preferred, strong preference Reception and/or Administrative experience.
Experience particularly in a law firm/legal environment is a plus.
Must pass background & conflicts checks.
• Greet everyone with professionalism and politeness.
• MS Office Suite experience, specifically Word and Outlook.
• Adobe Pro/PDF Pro experience is a plus but not required.
• Excellent customer service skills and detail oriented.
• Ability to handle multiple tasks simultaneously.
• Demonstrated organizational and communications skills.

Responsibilities:
Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach.
Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times as well as coordinating with Staff in regards to Catering.
Answers all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a friendly, professional level.
Performs clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.
Prepares documents, maintains files and calendars, schedules appointments and meetings as required.
Manages calendars and assists in meeting deadlines as required.
Provides light housekeeping duties, maintaining an organized work space.
Provides “value added” services as approved by Site Manager/Supervisor. Builds professional relationships with clients as well as employees within the firm.
Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture.
Understands firm culture and expectations in regards to greeting clients and other visitors to the firm. Maintain proper visitor and guest security procedures as laid out by Ricoh and the firm.
Monitors whereabouts of attorney’s and staff in order to appropriately handle telephone calls, visitors and / or questions. Maintain professional appearance and cleanliness of firm lobby. Performs light hospitality when necessary, coffee, water.
Typing basic documents or forms.




How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.

IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to www.adeccousa.com.

If you have any questions surrounding the application process, please feel free to reach out to Kristin Kaiser kristin.kaiser@adeccona.com or chat with me https://flashrecruit.com/user/KristinKaiser

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled



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Reference number US_EN_2_022862_401438