Marketing Administrative Assistant

Marketing Administrative Assistant - located in Miramar/Mira Mesa area

Responsibilities:

  • Handle administrative requests and queries from managers and team members
  • Assist with event planning and preparation

Job brief:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and supporting the Marketing Coordinator in various projects.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, including MS Excel and Office.

Ultimately, a successful Marketing Admin Assistant should ensure the efficient and smooth day-to-day operation of the Marketing Department.

Responsibilities:

  • Answer and direct phone calls
  • Organize and support project schedules
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research suppliers
  • Maintain contact lists
  • Book event arrangements
  • Submit and reconcile expense reports
  • Provide general support to team members

Preferred Requirements:

  • Proven experience as an administrative assistant, virtual assistantĀ or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, Adobe Acrobat)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

  • Apply with Adecco

Reference number US_EN_99_020641_12001518