Meetings and Events Specialist

  • Location
    Hillsboro, Oregon
  • Job type
  • Category
    Creative & Marketing - Advertising

Adecco is currently assisting a local client in their search to fill Meetings and Events Specialist, Americas in Hillsboro, OR!
Apply now if you meet the qualifications listed below!
Job summary:
IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to

As the world leader in serving science, we empower our people to advance innovative technologies, develop meaningful solutions, and build rewarding careers. With revenues of $20 billion and the largest investment in R&D in the industry, we give our 70,000 extraordinary minds the resources and opportunities to make significant contributions to the world.
As an Meetings and Events Specialist, you will be responsible for partnering with key stakeholders to support and/or plan a variety of events and activities for the Material and Structural Analysis Division-MSD (Electron Microscopy-EM) for the Americas. This includes small to mid-sized customer facing events, commercial exhibitions and internal events. This position will also provide administrative support for the MSD EM events team and execution of trade shows. This position is ideal for persons who can exhibit professional communication and coordination skills; and is passionate about the dynamic interaction between many business areas while delivering the Thermo Fisher Scientific experience to many customers/visitors.
• Manage projects and the coordination of internal/external events, including but not limited to: trade show participation, local/international conferences; user meetings; and sales trainings
• Execute multiple small events simulataniuously, with short deadlines and careful tracking.
• Secure timely event logistics : Coordinate the production, maintenance and loan schedule of booth materials (booth graphics/portables, pop-ups, furniture, services, etc.), manage event dummy kit schedule, shipping, storage and maintenance program
• Coordinate/Host event project calls with business stakeholders to solidify event objectives, prepare for decisions and ensure project alignment
• Coordinate with marketing teams on pre- and post-show communication making use of all necessary marketing tools: social media, email, landing pages, etc.
• on and appropriate local language site(s), PR, and supporting sales tools such as fliers or reference sheets.
• Coordinate hotel and transportation logistics for event attendees and staff (includes; venue selection, contract negotiation, execution and budget reconciliation); as well as manage the approval process for attendees per event.
• Manage expenses to budget: communicate budget status on a regular basis; and timely and accurate management of invoices; including approval for payment, reconciliation against planned and actual performance, and estimated accrual totals at end of quarter.
• Ensure leads are processed efficiently and delivered to assigned MSD business unit sales force in line with business unit CRM tool
• Execute and conduct post event analysis; ensuring high quality, cost-effective event implementation and post-event assessment for future decisions on participation
• Work collaboratively with MSD Supervisor of Meeting and Events and Sales & Marketing stakeholders to define goals and logistical details; provide comprehensive support and communication regarding program logistics as it pertains to stakeholders.
• Assist the Events team with coordination, activity execution, customer hosting and vendor/organizer alignment during large events where the team’s on-site presence is needed. Duration of such an event can range between 1-7 days.
• Actively participate in the yearly Workshop for MSD Event Management.
Minimum Qualifications:
Educational Qualifications:
• Bachelor’s degree events/hospitality/marketing and/or related field is preferred or an equivalent combination of education and experience as event coordinator
Experience Qualifications:
• 3+ years of marketing communications and/or event management experience in a business-to-business environment, with full understanding of industry practices, preferably for a U.S. based company. Industrial market experience preferred.
Skill Requirements:
• Strong project management, attention to detail, prioritization and decision-making skills
• Professional use of project management software and standard Microsoft Office applications such as Outlook, Excel, Word, MS Project, Power Point. (Knowledge of Microsoft Dynamics is a plus)
• Superior written and oral communication skills with the ability to interact professionally with a diverse group, executives, managers, and subject matter experts.
• Proficiency in event planning software (Cvent a plus)
• Understanding of exhibit house processes
• Experience with budget management and financial tracking
• High level of intensity and comfort level with change
• Must be able to concentrate and perform accurately – often under very short deadlines and stress
• Have a cooperative team approach but able to work independently
• Superior interpersonal/relationship skills with strong customer orientation – intercultural experience a plus
• Able to lift and transport at least 30-40 lbs. of weight
• Ability to travel up to 10% domestically and internationally with valid passport
• Hospitality industry and destination knowledge is an advantage
• Conversational Spanish and/or Portuguese is considered as an advantage for interaction with the Mexico, Central and South American networks
The above statements are intended to describe the general nature and level of work. They are not to be construed, as an exhaustive list of all employee responsibilities, duties and/or skills required.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

If you have any questions surrounding the application process, please feel free to reach out to Yulia Le Good,, tel. 631-844-2804

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k) and Insurance Benefit Plans.
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Reference number US_EN_2_022862_403718