Office Assistant

Adecco is currently assisting a local client in their search to fill an exciting Office Assistant role in Bedford, MA!  Apply now if you meet the qualifications listed below!

 

Responsibilities, Qualifications, & Details:

            The Inside Sales Assistant will be responsible for quotations, forecasting, Sales Order processing, customers delivery planning and scheduling, and customers RMA claims. The Assistant will also provide general administrative support to our sales, accounting and engineering departments. We are seeking an experienced, well-organized individual to join our growing sales team. This position reports to the Sales Manager and is located in Bedford, MA.
Job Responsibilities
• Handle incoming calls and correspondence
• Contribute to quality customer service
• Process airway bills for national and international shipments
• Complete export documentation (SEDs)
• Keep customers informed on order status and delivery details
• Assist the Director of Sales with weekly sales reports and monthly forecasting
• Maintain electronic and hard copy filing systems
• Processing customer purchase orders, checking that orders include the correct prices, quantities, part numbers, etc. Contact customers to check any details that may be wrong or to obtain missing information. Enter customer PO's accurately into the company's ERP system.
• Provide timely RFQs
• Process company purchase orders in ERP system
• Data entry
• Maintain and manage customer and vendor databases.
• Purchase equipment and supplies
• Greet visitor and maintain conference room supplies
• Assist accounting department with ad hoc projects
• Handle travel arrangements
• Other duties as assigned. Management reserves the right to add or delete duties as deemed appropriate.
Required Education, Knowledge, Skills and Experience:
• 2 years previous Administrative Assistant work preferably in an international export sales environment
• Proven experience processing airway bills and documentation for international shipments
• High school diploma required, with some college coursework preferred
• Able to deal with customer issues in a supportive manner
• Ability to communicate clearly in English, both in writing and in speech
• Accuracy and attention to detail
• Good organizational skills
• Computer literate (Word, Excel, Outlook) and keyboard skills
• Knowledge of ERP system is helpful
• Ability to work under pressure and to meet deadlines
• Ability to be a vital part of the team
• Good administrative skills
• Quick to learn
• Proactive
Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.

 

IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities, available at Adecco go to www.adeccousa.com.

 

If you have any questions surrounding the application process, please feel free to reach out to: Rushaun.Carter@adeccona.com

 

 

The Adecco Group is a global leader in HR services.  Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world.  We offer employment opportunities at any stage in your professional career.  Contact us today to discuss available contract and direct hire positions.  Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans

 

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

 

 

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Reference number US_EN_99_022862_474535