Office Clerk

  • Location
    Elkhart, Indiana
  • Job type
    Contract/Temp to Hire
  • Salary
  • Category
    Office, Clerical & Administrative - Clerical

Assist with the function of the Reception area. Ongoing communication with managers and office coworkers. Work in a normal office environment within a plant.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
2. Interpersonal – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Remains open to others’ ideas and tries new things.
3. Team Work – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives welcome feedback; Continues to building a positive team spirit; Puts success of team above own interest; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed; recognizes accomplishments of other team members.
4. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
5. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
6. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
7. Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
8. Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
9. Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
10. Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
11. Quantity – Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly.
12. Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Special Skills
1. Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
2. Language Skills – Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
3. Computer Skills – Basic computer skills are required; Must be familiar with Microsoft Office Software, Word and Excel; Must have a good working knowledge of SAP.

1. Entering Maintenance time log / green sheets
2. Preparing Carpet Cushion department paperwork for scanning and scan it
3. Incoming Mail – morning, afternoon mail – distribute, sometimes going out to mailbox outside
4. When Receptionist is out - getting outgoing mail ready to be picked up
5. Switchboard – watching it when Receptionist is out and at other times as needed
6. Folding invoices
7. Performing some duties of the Office Manager in his or her absence
8. Maintaining office supplies’ inventory, watching inventory level of letterhead and envelopes and invoice envelopes
9. Ordering business cards
10. Going through tickets and marking off for Staff Accountant
11. Monthly reconciling petty cash checkbook and sending to Corporate after Division Manager’s approval

Performs the duties of the main switchboard operator and receptionist. Handles miscellaneous general office duties as time permits. Must be able to maintain confidentially of any and all information.

Constant contact with customers and visitors. Contact with branch and corporate personnel daily. Ability to handle large volume of traffic and maintain composure. Works in normal receptionist environment.

  • Apply with Adecco

Reference number US_EN_1_027159_11803333