Office Manager

  • Location
    Pittston, Pennsylvania
  • Job type
    Contract/Temp to Hire
  • Salary
  • Category
    Business Operations and Management - Administration

Adecco is recruiting for an experienced office manager in the Pittston, PA area. This is a permanent position at a busy manufacturing company. You will start off temp-to-hire, and then will be brought on permanently after an initial training and trial period of about 4-5 weeks. The pay rate is $18 per hour to start and it is dayshift hours, Monday-Friday. You will receive benefits, paid time off, and holiday pay. This is a long-term permanent role.

The office is attached to the manufacturing area. You must be comfortable in a manufacturing environment. It is a dusty facility, and you will get a bit dirty at times. It is not an ideal position for anyone with allergies or asthma, as the facility grinds paper in their manufacturing process, causing dust.

Please note, if selected for this position, you will also be sent to their Ohio facility for 1 week of training. This will be a paid training. Your flight and hotel will also be paid for, and your additional expenses will be reimbursed.

Our client requires someone who has past administrative experience in the following areas. You also must be very reliable, need little direction, and be able to adapt to daily routine changes. If you are qualified for this role and comfortable with the requirements, please apply with your updated, detailed resume.

Personnel Administration

-Maintain shadow file of all personnel records.
-Act as liaison with Corporate HR or appropriate dept. as noted:
-Be familiar and able to explain Healthcare programs and coverage
-Drug screening � give forms to new hires; contact Quest for results;
-Assist hiring manager in placing job ads.
-New employee orientation � review all new hire paperwork with new hires, distribute employee handbooks & policies
-Maintain list of employees
-Accept job applications

Office Administration

-Answer phones and direct calls as needed
-Receive visitors as needed
-Mail and prepare regular and express mail; pickup, sort and deliver; includes parts & suppliers labels. Do special mailings as needed.
-Order office supplies and maintain inventory as needed.
-Coordinate with outside vendors maintenance of facilities
-Maintain office equipment and call service when needed
-Maintain key list
-Handle petty cash and plant checking account; sending Corp receipts for reconciliation. Do banking transfers and deposits as needed.
-Maintain & distribute phone list of internal employee and company phone numbers.

-Reconcile timecards on WorkforceNow.
-Act as payroll liaison with Corp. Payroll.
-Reconcile payroll register data with payroll spreadsheet submitted each payroll.
-Maintain vacation, sick leave and attendance records.

Accounts Payable

-Handle routing of all bills for approval, (except for paper).
-Ensure usage of purchase order system within the plant by those who are authorized to order on behalf of the plant.
-Daily entry, review and printing of all new purchase orders for plant.
-Daily submittal of paperwork to corporate for adding new vendors for plant.
-Daily entry and review of all invoices into the purchasing and payables system.
-Daily entry and review of receipts of goods/invoice into the purchasing system.
-Daily entry and review of invoices to customers.
-Weekly verification of the purchases clearing report and other reports necessary to verify accuracy of financial information.
-Establish and monitor procedures within the plant to ensure accurate reporting of shipments and receipts.
-Works with Plant Manager to ensure accurate physical count and entry into MAS200. Plant Manager is responsible for inventory count.

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group offers benefits including Holiday, 401(k), Insurance Benefit Plans and free Self-Paced Online Training Courses.
Adecco Group is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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Reference number US_EN_1_022997_11900382