Pharmacovigilance Administrative Assistant

  • Location
    Whippany, New Jersey
  • Job type
  • Category
    Office, Clerical & Administrative - Administrative Assistant

Adecco is currently assisting a local client in their search to fill an exciting Pharmacovigilance Administrative Assistant role!  Apply now if you meet the qualifications listed below!


POSITION:  Pharmacovigilance Administrative Assistant

LOCATION: Whippany, NJ (Zip 07981)

DURATION: 9+ Months

PAY RATE: Negotiable

HOURS: 40 hrs per week


Questions about this role? Reach out to me now using our live chat!


**Must be eligible to work for any employer in the U.S. without sponsorship / no corp to corp or 3rd party contracting arrangement / Adecco W2 only.**


Pharmacovigilance Device, Product Quality & Consumer Safety consists of a group that manages safety aspects of product quality issues and product technical complaints, a group that is responsible for setting up safety standards, processes and procedures for medical devices and two therapeutic area groups that are responsible for risk management activities for consumer health products. 

Provide Pharmacovigilance Device, Product Quality & Consumer Safety administrative and office support activities for supervisors and/or departments to facilitate an efficient operation of the organization and its related areas. 

• Daily administrative assistance including: correspondence, phone coverage, presentation materials, training/meeting coordination/scheduling, processing purchase requisitions, expense report/travel support. 
• Calls on past experience and insight into manager’s working style and preferences to independently take action to manage daily activities, calendar, interactions with customers, clients, colleagues, etc. on behalf of the manager. 
• Prepares reports and other documents, without direction, using independent thought and a thorough understanding of key information elements; obtains needed data or feedback from multiple sources to ensure accurate reporting. 
• Researches, analyzes, and provides feedback on issues, policies and procedures to ensure management and the function is informed and aligned with corporate directives; may investigate issues and develop and implement solutions to prevent recurrence; may assist in developing, implementing and monitoring internal operating systems and procedures. 
• Makes recommendations for changes and leads the implementation of processes and/or projects to continuously improve functional administration and communication; facilitates cross-functional communication to achieve objectives 
• Plans, prioritizes, and organizes diversified workloads for self and others balancing multiple priorities ensuring that actions are aligned with priorities. 
• Arranges meetings and / or community events on or off site including ensuring contracts are in place and acting as point person for event planning (including catering). 
• Adheres to a strict policy of confidentiality by maintaining confidentiality at all times. 
• May manage and provide training/technical support for relevant SharePoint Sites. 

Education Requirement(s): 
• High School Diploma or Equivalent with a minimum of 2 years’ of relevant experience or Associate’s degree with 0 years’ experience 

Skill & Competency Requirements: 
• High level of expertise in the Microsoft Office Suite, with particular fluency in Outlook, Excel, PowerPoint, Outlook Calendar, and Sharepoint is required 
• Strong interpersonal skills; experienced and comfortable interacting with executive management 
• Ability to manage multiple competing and complex priorities 
• Highly organized and detail oriented with a high degree of poise and discretion 
• Able to work with employees at all levels of the organization and ability to adapt style to different cultures and backgrounds 
• Ability to coordinate cross functionally and constructively manage conflicts 

• Previous experience with Concur and SAP 
• Prior experience in a large global corporate environment is a strong plus


Questions about this role? Reach out to me now using our live chat!


IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to


If you have any questions surrounding the application process, please feel free to reach out to: Elena Jarvis at


The Adecco Group is a global leader in HR services.  Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world.  We offer employment opportunities at any stage in your professional career.  Contact us today to discuss available contract and direct hire positions.  Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k) and Insurance Benefit Plans.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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Reference number US_EN_99_028082_11838667