Project Administrator

This position helps administer the full life cycle of construction projects in various stages and, in conjunction with another Project Administrator, supports one Vice President, three Project Managers, and one administrative assistant.

Performs project management related and administrative tasks for the Construction Department.
Responsible for maintenance of all project files for Los Angeles properties.
Reviews and maintains Project Balance Sheets (Excel spreadsheet) per project per property.
Reviews Lease Language for Landlord obligation on TI Improvement projects.
Prepares and issues requests for proposals (RFP) to contractors for Tenant Improvement and Capital Projects.
Collects and prepares all submitted sealed bids for Project Manager review
Prepares a Bid Comparison Summary for all bids accepted
Coordinates schedule with all parties and set up for weekly project meetings.
Prepares and oversees execution of Construction Contracts and associated approval documents.
Request copies and circulate construction documents for Construction Team and Building Management.


Associate’s Degree and 3+ years of experience in in the construction field, or equivalent combination of education and experience.
Knowledge of commercial construction and building operations.
Proficiency in MS Office Suite, particularly Excel, and general computer use.
Able to work in a collaborative, team environment.
Has proven history of being self-motivated to work independently.
Ability to work in a fast-paced office environment, meet deadlines, and handle multiple projects simultaneously. Able to deliver quality work under pressure and meet deadline commitments.
Able to read and interpret a lease.
Has experience with accounting and open to learning job cost accounting.
Experience with Yardi considered a plus.
Able to read construction drawings considered a plus
Maintains a positive work atmosphere by acting and communicating in a manner to facilitate positive relationships with customers, co-workers and management

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Reference number US_EN_2_025142_139100