Property Management/Accounting

  • Location
    Boise, Idaho
  • Job type
    Contract/Temp to Hire
  • Salary
    $ 15 - $ 17
  • Category
    Office, Clerical & Administrative - Administrative Assistant

Adecco is assisting a local client in their search for an Assistant Property Manager. This is a temporary position paying $15-17/hour.

Job Summary (may include parts of the following)

-Assist Property Management in equipment purchasing and facilitating/administering property maintenance projects through coordination of the help desk tickets and purchase order system.

-May be responsible for or assist with facilitating and administering property and facilities maintenance related work through coordination of the help desk ticket system, creating working schedules for preventative maintenance services, and the coordination and communication of these efforts effectively throughout multiple departments.

- Team with and provide direction to Property Management Accounting employees to manage activities through completion.

-Assist with reviewing common area maintenance billings, reconciliations, and vendor billings as required per governing contracts.

-Maintain sufficient working knowledge of governing and operating documents, leases and other pertinent documents to determine all relevant parties in a shopping center are in compliance.

-Typical Duties and Responsibilities (may include parts of the following)

- Manage help desk ticket requests for new and existing stores and other locations.

-Route tickets to the appropriate maintenance vendor or staff.

-Follow up to ensure requests are resolved timely and effectively.

-Manage purchase orders and purchasing requests for new and existing stores and other locations.

-General knowledge of equipment with the ability and familiarity to read construction documents to develop plan take offs for equipment needs on new store and remodel projects.

-Route purchase orders to appropriate equipment vendor.

-Follow purchase orders to ensure equipment is ordered and delivered timely.

-Audit incoming help desk/purchase order and maintenance invoices for accuracy and relevant help desk ticket/purchase order reference number.

-Review and monitor other maintenance and repair expenses for accuracy.

-Assist with meeting timelines for activities identified on working calendars for preventative maintenance services such as Re-Lamping, Asphalt Work, Building Painting, etc.

-Assists with CAM budgets, reviewing associated statements and making adjustments for correct CAM payments.

-Create and maintain working calendars for preventative maintenance services such as Re-Lamping, Asphalt Work, Building Painting, etc. Oversee maintenance activities to ensure completion with attention to relevant specifications.

-Coordinate activities related to help desk ticket requests from the stores.

-Follow up to ensure requests are resolved timely and effectively.

-Assists with route tickets to the appropriate maintenance vendor or staff. -

Field calls from tenants/owners in operating centers to address issues, concerns and possible DEC violations, and work with relevant parties to arrive at a solution.

-Prepare third party construction billings that arise from applicable site development agreements and ensure subsequent receipt.

-Coordinate with outside service vendors to schedule work and communicate scope as well as ensure outcomes are consistent with store managers/department managers expectations.

-Provide necessary information and direction to assist purchasing staff in ordering equipment required for maintenance, help desk tickets, and new store construction equipment orders.

- Communicate schedules and timelines relating to maintenance activities with vendors, stores and other necessary staff. ¿ Review maintenance and repair expenses for comparison against budgeted amounts.

- Review incoming maintenance invoices for accuracy and relevant help desk ticket reference number.

-Perform other duties as assigned by Property Manager Supervisor.

 

To be considered, please apply now!



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Reference number US_EN_99__11735701