Purchasing Clerk - JP5356

  • Location
    Palo Alto, California
  • Job type
    Contract/Temp to Hire
  • Category
    Office, Clerical & Administrative - Buyer / Purchasing

Max Pay Rate $27

Someone with at least 1-2 years with purchasing experience.

Job Summary: Responsible for placing and expediting purchase orders. Interacts with vendors and departments concerning purchasing issues. Works with various hospital departments¿s, supports the standardization and consolidation of goods and services throughout the organization. Maintains communication with product users and suppliers to share information, identify and resolve problems, prioritize customer requirements and maintain continuous improvement through customer feedback. Maintains purchasing system database and performs computer system interface. Reports to: Director of Purchasing Departmental Supervisor Contact with: Public, Vendors, Management Staff, Departmental Personnel, Medical Staff. Duties and Essential Job Functions: Performs order placement, composing the purchase order using the automated purchasing system. Responsible for the accuracy of purchase order information and selects the appropriate method for placing the order. Interacts with vendors and SUMC departments regarding purchase orders to communicate product delivery and pricing information. Coordinates changes in purchase orders with vendors to support EDI report 856. Processes purchase requisitions to include electronic requisitions, department specific custom requisitions and general-purpose department requisitions. Verifies signature authority and specific requirements as needed. Supports the Purchasing Department goals of product standardization and consolidation. Seeks resources for direction when necessary, escalating vendor and contract concerns to Senior Buyers, Purchasing Supervisor or Purchasing Manager. Monitors and provides compliance to product standardization, vendor performance and reports findings to Purchasing Supervisor/Manager. Maintains purchasing system database, performs interface with other computer systems, accounts payable and 856. Meets with vendors and department representatives to resolve conflict or concerns. Proactively expedites purchase orders for timely delivery. Tracts and evaluates credit and accounts payable problems and works with vendors and accounts payable to resolve any credits holds. Resolves billing and accounts payable issues. Maintains a professional work environment: keeps work area clean and organized. Practices good time management and maintains a professional behavior and appearance at all times. Promotes a positive work environment by practicing good communication, diversity awareness and teamwork. Maintains confidentiality of verbal and written information: handles purchase orders, pricing, negotiations and quotations in an appropriate manner that prevents disclosure. Maintains professional and self development: participates in educational opportunities that are available internally and externally. Supports quality management process: able to state the company and departmental mission statements and understand how they participate and contribute to them. Manages information utilizing appropriate manual or electronic systems. Follows SUMC safety guidelines for self, patient, visitors and employees. Follows SUMC Infection Prevention policies and procedures. Responds with patient and non-patient emergencies according to the SUMC policies and procedures and job requirements. Seeks resources for direction, as necessary. Demonstrates acceptance of patients, families, visitors and co-workers regardless of race, gender, disease process, lifestyle, religious or cultural beliefs or treatments. Maintains patient confidentiality. Qualifications: Associates degree or equivalent work experience. Previous purchasing experience (generally 2 to 5 years) in a hospital/medical setting. Familiar with the purchasing of hospital/medical supplies and related terms and conditions. Computer knowledge required. Demonstrated ability to work in a team environment. Must have effective verbal and written communication skills. Strong customer service skills. Must have initiative, dependability and flexibility in a fast paced work environment. Physical Requirements/Work Environments: Work is sedentary in nature and involves continual keyboard tasks. Requires the use of ergonomic safety skills.

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Reference number US_EN_99_025110_11829907