Secretary

As secretary with Adecco, you will help ensure that the office runs smoothly and efficiently. Your clerical and administrative support will assist office personnel and optimize workflow. You need to be comfortable being the primary point of contact for all manner of inquiries and requests.
Other secretarial responsibilities will include organizing and maintaining files, supplies, and equipment. The ideal candidate for the position of secretary can prioritize tasks and is motivated to complete work with minimal supervision.
Secretary Duties and Responsibilities
¿    Greet visitors and direct them to the appropriate person or department
¿    Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
¿    Manage schedules and calendars
¿    Arrange, coordinate, and schedule meetings; prepare meeting documents
¿    Coordinate conferences; complete conference registrations for company employees
¿    Complete travel forms and make travel arrangements for office personnel
¿    Maintain content management system
¿    Maintain budget and purchase supplies for the office; track inventory of office supplies
¿    Write and distribute routine correspondence and reports
¿    Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy; recommend revisions as needed
¿    Compile data and prepare report
¿    Conduct internet searches to find needed information
¿    Mail letters, newsletters, promotional materials, and other items as directed
¿    Develop and maintain a filing system for paper and electronic copies of documents
¿    Maintain updated contact information for company employees, suppliers, and customers; keep such information confidential
¿    Operate and maintain standard office equipment such as computers, printers, copiers, and fax machines
¿    Use a computer for online communication, spreadsheets, word processing, database management, and other software applications
¿    Learn new technologies as they are adopted
¿    Read secretarial publications and attend workshops to improve skills over time
¿    Fulfill other secretarial duties as needed
Requirements and Qualifications
¿    Professional demeanor and attitude
¿    Trustworthy, able to respect confidentiality
¿    Familiarity with office organization techniques
¿    Capable of multitasking; strong time management
¿    Well-organized, detail-oriented
¿    Strong writing ability
¿    Excellent verbal communication
¿    Proficient with computers, especially in MS Office
¿    Typing at 30+ words per minute preferred
¿    Past secretarial experience preferred
 

  • Apply with Adecco

Reference number US_EN_99_025424_12007888