Senior Administrative Assistant

Senior Administrative Assistant

Hours: Full-Time (and on-call)
Pay: $25.00/hr.
Location: Herndon, VA

The primary responsibilities include but are not limited to the following:

• Leads Operating Calendar: Run full year operating calendar, consisting of key leadership team and operational meetings that occur throughout the year. Organizes executive's schedule, taking into consideration key priorities. Handles executive's calendar, actively addressing scheduling conflicts, sets and maintains schedule of appointments and meetings. Keeps executive 'on schedule'.

• Meeting and Event Coordination: Coordinates key meetings and events on behalf of the executive. Schedule and manage arrangements for meetings and events including, rooms, ordering meals, refreshments, travel logistics, etc.

• Travel: Coordinates all travel arrangements for offsite meetings and conferences. Prepares itinerary, secures flights, hotel and ground transportation. Ensure all travel plans are entered onto the executive's calendar. For international travel/meetings, ensure proper travel documents are obtained. Coordinate with overseas offices on logistical details, including receiving and loading of presentations.

• Office Operations: Responsible for daily office operations, handling incoming mail and phone calls. Maintains office efficiency and handles unforeseen and ad hoc situations. Order office supplies, office equipment as necessary.

• Presentation Development: Creates business presentations to include charts, graphs, etc.

• Liaison: Serves as liaison with direct reports, employees and vendors. Maintains confidential nature of communications. Coordinating activities, with Administrative assistants, such as department team building and functions.

• Task Manager: Provide follow-up to pending issues to assure completion of tasks - internal and external.

Experience Required:
- Minimum of five years of experience as an administrative assistant in a large, fast growing company
- Senior or executive assistant experience preferred
- Flexible schedule (on - call) circumstances
- Experience with Microsoft Office

If the above applies to you, APPLY TODAY FOR CONSIDERATION!

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Reference number US_EN_99_026209_599042