Sr Administrative Assistant

Adecco is currently assisting a local client in their search to fill an exciting Senior Administrative Assistant role in Fremont, CA!  Apply now if you meet the qualifications listed below!

 

RESPONSIBILITIES & DETAILS

The ideal candidate will be a resourceful, confident, detail-oriented administrative professional who can demonstrate initiative, flexibility, collaboration, business acumen, and excellent judgment. We are looking for someone who can anticipate and resolve issues, has excellent customer service skills and the ability to interact with a diverse group of internal and external customers at all levels of the organization. Qualified candidates will be highly motivated, intelligent and driven. While we expect a high level of accuracy, integrity and involvement, we also welcome light heartedness, with a good sense of humor, and a fun spirit!

Administrative Duties:

  • Work effectively with management at various levels, provide administrative support
  • Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges
  • Oversee schedules of assigned executives, set critical meetings, establish agendas, handle meeting logistics and follow up with attendees
  • Arrange domestic/international travel; populate calendar with itinerary
  • Coordinate business meeting, in-house conferences, create agendas and help manage conference rooms for site
  • Assist in the creation and/or editing of presentation materials including on-site event flyers, site-wide communications, etc.
  • Proofread and correct spelling, grammatical, and layout errors in presentations created by others
  • Assist with coordinating and executing volunteer activities, employee recognition programs, and plan occasional company events

Front Desk Duties:

  • Provide lunch and break and backup coverage for Front Desk
  • Ensure security protocol regarding guests and employees
  • Provide excellent customer service to both internal and external customers
  • Courteously greet visitors, customers, and employees; determine their needs, and direct them to the appropriate person
  • Answer phones and direct calls accordingly
  • Sort, prepare, and deliver incoming/outgoing mail and invoices
  • Positively represent the site and management in all communication
  • Perform other duties as assigned

 

SKILLS AND QUALIFICATIONS

  • Associates degree, Bachelor’s degree preferred
  • Minimum of 3+ years of prior administrative office experience
  • Or any similar combination of education and experience
  • Highly proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, SharePoint & Excel)
  • Proven record of providing outstanding internal and external customer service
  • Excellent phone and organizational skills
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills and problem-solving ability
  • Ability to set priorities, meet deadlines, and multitask
  • Ability to handle sensitive information with discretion
  • Ability to learn different software applications with ease
  • Ability to speak clearly so others can understand you
  • Ability to read and understand information and ideas presented orally and in writing
  • Ability to communicate information and ideas in writing and orally so other will understand
  • Strong writing, editing, and proofreading skills
  • Excellent attendance and punctuality

 

 

How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.

 

IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to www.adeccousa.com.

 

If you have any questions surrounding the application process, please feel free to reach out to: Ivana.Marincic@adeccona.com

 

The Adecco Group is a global leader in HR services.  Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world.  We offer employment opportunities at any stage in your professional career.  Contact us today to discuss available contract and direct hire positions.  Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.

 

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

  • Apply with Adecco

Reference number US_EN_99_022862_393291