Training Center Receptionist

  • Location
    Everett, Washington
  • Job type
    Contract/Temporary
  • Salary
    $ 25 - $ 30 / Hour
  • Category
    Office, Clerical & Administrative - Receptionist

Adecco Staffing is assisting a local company fill a one month Training Center Receptionist position. The location  of the company is in Everett, and the pay is $25-$30 DOE. The dates are approximately, July 2nd through August 10th.

 

JOB DEFINITION:

Provides customers with efficient, professional and accurate information in a pleasant and supportive manner to satisfy customers’ needs. Assists with coordination of the Training Center function needs. Provides administrative support as needed.

 

Coordinates office services and special management studies analyzing office and/or administrative practices. Prepares and monitors budget, prepares reports, interprets directives, reviews and answers correspondence.

 

ESSENTIAL JOB FUNCTIONS:

Provides information and directs inquiries to the appropriate person or office. Responds to customer/facility user complaints as appropriate.

 

Anticipates customer needs and makes appropriate arrangements to meet those needs.

 

Maintains the cleanliness and professional appearance of the front desk and lobby area, coordinating any special needs with Facilities staff.

 

Maintains inventory of informational resources at front desk.

 

Keeps a weekly listing of all special events including training times and room locations for the District Training Center and Headquarters building conference rooms. Assists Facilities staff in planning, creating and displaying signs indicating scheduled events.

 

Assists in coordination of training room set-ups and tear-downs, and arrangements for appropriate audio-visual equipment.

 

Works with and maintains confidential information and exercises judgment and discretion in sensitive matters.

 

Researches and recommends appropriate action regarding the flow of correspondence and other division or department records in order to expedite completion of assignments. Prepares reports including conclusions and recommendations for solution of office and/or administrative problems.

 

Composes correspondence and prepares items for Commission and General Counsel; reviews for content and accuracy.

 

Prepares and maintains department/division budget using computer spreadsheet application; prepares various monthly and quarterly status reports. Gathers information and prepares various reports for distribution to senior management.

 

OTHER JOB FUNCTIONS:

Answers phones as needed.

 

Maintains records, prepares reports and correspondence as necessary.

 

Performs special projects as requested.

 

Performs other duties as required.

 

MINIMUM QUALIFICATIONS:

Knowledge of:

  • All emergency procedures and appropriate responses.
  • Personal computers and computer applications including word processing, email, spreadsheets, data bases and records utilization.
  • Telephone techniques and etiquette.
  • Secretarial, administrative and office practices, methods, and processes.
  • Research and analysis techniques.
  • Computerized records utilization.
  • Report writing.
  • Statistical typing formats.
  • Mathematics.
  • Purchasing, contracts, and budget processes.
  • Organizational structure and sound administrative concepts.

Ability to:

  • Learn, interpret and apply District directives, policies and procedures.
  • Work independently.
  • Use computers and related database, spreadsheet and word processing software packages to support departmental needs.
  • Operate office equipment such as copier, fax, calculator, transcriber, etc.
  • Work with and maintain confidential information.
  • Use independent and discretionary judgment.
  • Coordinate a variety of complex tasks and assignments simultaneously.
  • Type 35 wpm.

 

Experience/Education:

  • Five (5) years experience in customer service or hospitality industry including two (2) years as a secretary or assistant to a middle management executive.

High school diploma or equivalent.



  • Apply with Adecco

Reference number US_EN_99_027948_11923340